Jira

Tips For Managing Jira Workflows

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Jira is the proprietary issue product launched into the market by Atlassian. It is popular for being able to track bugs and also valuable for agile project management. Among the different packages available in the market, Jira workflow is famous for being helpful in generic project management.

So, here are some essential points that can highlight facts about Jira workflows and how to manage them for gaining their benefits.  

About Jira Workflows

The Jira workflows are the ones that help your organization to maintain process management and progress through your tasks within the system. Within the highly primary workflow, you will be:

  • Creating an issue for reflecting the newly assigned task which will have a “To-Do” status
  • Once you begin the task, you need to mark it as “in progress”
  • Once the task is finished successfully, you need to mark it as “done.”

The “done” status signifies that you have already moved from one end of the Jira workflow to another. However, Jira has got its own in-built workflows. These will include:

  1. Task Management refers to the simplest possible workflow that you can use to get your tasks done as soon as possible
  2. Project Management is slightly more complicated than the former one and includes the “In Progress” status to mark the progress of the task
  3. Process Management refers to the workflow structure that is available with multiple statuses as well as resolutions that reflect your business complexities and development processes

While considering the creation of any Jira workflow, you need to include:

  1. Status that signifies the condition or where your issue is
  2. Resolution is why your issue is no longer in activity
  3. Conditions where you get to control the actionable transitions
  4. Validators that can only allow the transitions to occur only when there is specific information
  5. Post Functions, that is used for making additional changes to any issues
  6. Triggers that can automatically activate the transitions when there is any particular event
  7. Workflow properties that enable you to set specific properties for transitions
  8. Workflow schemes responsible for determining any associations between your workflows and type of issues

How To Manage Jira Workflows?

Here are some tricks to follow if you want to manage the Jira workflows seamlessly:

Manage Wisely

As already said, the main ingredient here is the issue. Think of these as parcels that carry your work around the tool. Wisely operate these issues to boost the efficiency of your workflows while adding more clarity to them.

Understand Hierarchy Well

Understanding the Jira issues’ hierarchy can help you use them wisely to add more clarity to your workflow. Use the standard issues to represent the regular tasks and divide the child issues into smaller parts. As a result of such divisions, you can manage the tasks well while clarifying them properly.

Jira Dashboard Gadgets

Get ready to use the dashboard gadgets fully to get a clear overview of your progress whenever needed. You get a default dashboard that changes depending on your specific task configurations when you start using the application.

Therefore,

Apart from these, ensure to prioritize the tasks as and when required for the business requirements. You can add particular priority to any task and assign it to the professional to know which one requires attention first. 

Also, break down the Jira reports in Sprints, Burndown, Velocity, and other charts to properly understand the team’s progress. The more you utilize the additional properties of this application, the better you get at managing your projects in the company. So, use them wisely. 

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